When you have an organization, you should have an organizational chart since it helps you to include the firm’s structure, and the worker’s duties are also included in the organizational chart template. The charts could include boxes, photos, shapes, contact information, email, icons and illustrations. The chart also shows the hierarchy of the whole members of the organization.

The organizational chart has multiple elements, and they are;

• Designing Job

This is the initial building block of any organizational structure, and its main duty is to define a person’s duty in the workplace.  Moreover, it also deals with defining areas of decision-making responsibilities, knowing the goals and expectations and making sure the work is being carried out smoothly. Various tools make up this element, and they are ;

• Job specialization

Job specialization is when you break down various duties into smaller parts and divide them accordingly to each employee.

• Job enlargement

This involves the increase in the work each employee is meant to do, and with this, employees are motivated to do work even better. However, this can be a significant loss to the employer as they have to pay the employees more money.

• Grouping jobs

This particular structure groups employees according to their capabilities, and it is composed of managers and their involvement with the other members of the organization. Each time the corporation grows, various subunits are made, which bring about more managerial levels. However, this structure reduces flexibility and adaptability. The tools of this structure are;

• Product departmentalisation

This tool deals with the arrangement of duties around commodities. Each and every resource and commodity is placed under one managerial body for better monitoring.

• Customer departmentalisation

In every organization, some workers work full time while others work half time, and others are students who work halftime, full-time, at night and during morning hours. This particular tool assists every employee in how they will deal with client’s at any time of the day. 

• Chain of command

This structure shows you who is in the higher level and who is on the lower level, and it is a complete diagram of who does what and where they fit in the hierarchy. Three elements make up the chain of command ;

• Authority -is the right that the upper-level members have over the lower-level members.
• Responsibility- is what the members of the lower level have to put into consideration while working.
• Unified command – this is a rule that has been placed in the organization where employees should not answer to not more than one manager.

• Span of control

The span of control makes it simple to identify various managers and the number of people they can manage in a particular period. When this particular structure has been looked into keenly, it may improve the dynamic of your whole business.

• Formalization

Formaliation is how work is divided amongst employees and how employees will handle each task.

Conclusion

In your organization, make sure you have an organizational chart so that everyone can know what their duties are.