How to get the most from G Suite
Otherwise known as Google Workspace, Google G Suite is becoming one of the most popular cloud-based services for businesses wanting to increase collaboration and productivity. As of February 2021, it’s reported that G Suite has 6 million paying customers.
Understanding G Suite capabilities is important to ensure that businesses get the most out of the service. G Suite training is a good idea to guarantee teams use the service as proficiently as possible. Some general tips on how to get the most from G Suite include:
- Use the research pane
When conducting research or analysis, too many Google search windows can hinder one’s ability to organise information and collect information. This is because too much time is spent switching between windows.
To prevent this, G Suite users can open the Explore function in the Google Docs tools menu. This opens up a pane on the right side of the document where users can access their searches directly from Google Docs.
- Control user permissions and security
All Google G Suite accounts come with administrative controls and security settings that become more advanced based on the pricing plan purchased. These controls are essential for business professionals to prevent security breaches or the leaking of information.
Professionals can use the controls to restrict access to certain documents to key individuals – thereby operating with confidentiality.
- Choose the right package
There are several different Google Workspace packages for individuals to choose from. Some plans include Business Standard, Business Starter, Business Plus, and Enterprise. Businesses can further optimise their Workspace with G Suite packages that are tailored for specific industries. It’s important to consider the package options before making an informed decision. Each package comes at a different price and includes unique add-ons.
- Explore tools in G Suite
Some tools are more popularly known than others in Google G Suite. For instance, most businesses are acquainted with Gmail and Google Docs but haven’t heard of Google Keep. This feature allows professionals to take notes and form lists while on the go.
Explore third-party apps and add-ons
Businesses can supplement their Google applications with third-party add-ons to further boost collaboration and productivity. These add-ons are downloadable from Google Marketplace and include several integrated tools that enhance core G Suite products. Many of these add-ons are free with only a select amount requiring subscriptions or payment.
Professionals can also use these add-ons to merge Google G Suite with some of their other favourite applications. For instance, some add-ons allow you to merge mail inboxes to help boost communicational organisation in the workplace.
These are some general tips on how to get the most out of Google G Suite. To advance knowledge further, businesses can provide G Suite training throughout the workplace to make the most of their purchase plan.
